Terms of Service

Welcome to RVUDoc. By creating an account or using the service you agree to these terms. If you do not agree, do not use the service.

1. Service description

RVUDoc provides a wRVU calculator, compensation benchmarks, an Epic SmartPhrase library, monthly spreadsheet reviews, and related tools for clinicians. The service is a productivity and modeling aid, not medical, legal, billing, or financial advice.

2. Accounts

• You are responsible for keeping your account credentials secure.
• You must be at least 18 and a licensed clinician, clinician-in-training, or person otherwise authorized to use clinical billing tools.
• One human per account. Sharing logins violates these terms.

3. Acceptable use

Do not:

• Upload Protected Health Information (PHI) or any patient-identifying data. Automated checks do not certify deidentification; do not use RVUDoc to process PHI.
• Scrape, resell, or republish CMS data, the SmartPhrase library, or other paid content.
• Reverse-engineer, decompile, or attempt to access the service in ways not exposed by the documented interfaces.
• Use the service to harass, deceive, or commit fraud (including billing fraud).

4. Subscriptions, billing, and refunds

• Paid plans bill monthly or yearly in advance via Stripe.
• You may cancel any time. Cancellation takes effect at the end of the current period; we do not pro-rate refunds for cancellation.
• Plan changes are prorated by Stripe when you switch tiers mid-period.
• Failed payments may pause paid features until payment is updated.
• RVUDoc Review is a separate paid plan at $19.99 per month or $199.99 per year when available. It includes Pro Max tools and a monthly AI review with saved revisions, subject to attempt limits. It is not included in the 14-day Pro Max trial.
• Monthly Review generation permits up to three attempts for a reporting month and six attempts per account per UTC calendar month. Failed or incomplete AI attempts count toward these limits. A completed report cannot be regenerated by replacing its data.

Monthly Review workflow and limits

Review accepts Excel and CSV reports and uses the column mappings and monthly totals you confirm. The original file is read in your browser; confirmed code and modifier aggregates and optional numerical compensation terms are stored with your account. A saved report may be processed by the background queue when AI review is configured, or you may start its review from the dashboard. Each reporting month requires new, confirmed data. Review does not connect automatically to Athena, Ingenious Med or your hospital's billing system.

You are responsible for choosing the correct reporting window, work RVU column and unit basis, excluding subtotal or cumulative rows, and checking whether the source reports contain duplicates or adjustments. A separate performed-work report is needed to compare billed and performed volumes. Missing values remain unavailable; they are not treated as zero. Current-month data may be incomplete.

The first version compares monthly code and modifier totals. It does not match individual encounters, audit clinical documentation, establish E/M undercoding or certify that billing is complete. The work RVU reference covers active, unmodified codes in the available 2026 CMS catalog; modifier-specific groups, other RVU years and uncataloged codes are excluded from that estimate. Differences are items to verify with your employer or billing team and do not establish compensation owed. One month is not annualized, and on-call stipends are kept separate from productivity credit.

Detailed reports are available in your account and can be printed or saved as PDF using your browser. Optional report-ready emails contain an authenticated report link, with no detailed findings or compensation amounts. Transactional email delivery through Zoho ZeptoMail / CPaaS depends on server configuration and your notification preference. The dashboard shows the 24 most recent saved reporting months; older records are not automatically deleted by this display limit. Contact admin@rvudoc.com to request deletion.

5. Content and intellectual property

• Reference materials remain subject to their applicable copyright and license terms. CPT codes and descriptions are copyrighted by the American Medical Association; CMS fee-schedule publication does not make all included code content public domain. See the CMS/AMA license notice.
• The Epic SmartPhrase library, code commentary, benchmarks, and software are owned by RVUDoc and licensed to you for use in your own clinical documentation. You may paste phrases into your EHR for your own notes; you may not redistribute the library.
• Your saved scenarios remain your data. We claim no ownership.

6. Not medical, legal, financial, or billing advice

RVUDoc estimates wRVUs and downstream compensation based on CMS data and the inputs you provide. Outputs are estimates only. Coding and billing decisions are your responsibility and the responsibility of your employer and any compliance officers. Always verify with current CMS guidance, your payer contracts, and your compliance team before billing.

7. Disclaimer and limitation of liability

The service is provided “as is” without warranties of any kind. To the maximum extent permitted by law, our total liability for any claim arising out of the service is limited to the amount you paid us in the twelve months preceding the claim.

8. Termination

We may suspend or terminate accounts that violate these terms. You may close your account at any time by emailing us. You may request deletion of saved reports and other account data; provider retention rules and legal obligations may apply as described in the Privacy Policy.

9. Changes

We may update these terms. Material changes will be announced via email to active subscribers and noted on this page.

10. Contact

Questions or notices: email admin@rvudoc.com.